Club Reinstatement FAQ

To remain in good standing, a club must have at least eight (8) paid members, with a minimum of three (3) renewing members from the previous renewal period.

While a club may currently have eight (8) paid members, it can still be suspended if these requirements were not met in the previous renewal term.

A club that had fewer than eight (8) paid members or fewer than three (3) renewing members during the last renewal term is suspended for the current term.

For additional assistance, please contact the Club Quality and Member Support Team at membership@toastmasters.org.

All clubs that are currently suspended, or that have been closed in the past four renewal periods, have the option to reinstate. Protocol 2.0 outlines the requirements to reinstate and all documentation and payments must be submitted to World Headquarters for processing, as club reinstatements cannot currently be completed online.

Submit the following items to renewals@toastmasters.org:

• Membership applications for 12 members, three (3) of whom were active in the renewal period prior to the club's suspension.
• A valid club officer list. The minimum club officer requirement is: an active president, an active vice president (club choice of education, membership, or public relations), and an active secretary. Each of these three (3) roles must be held by a separate individual.
• Payment for the members. Submit directly to World Headquarters via phone +1 720-439-5050, fax +1 303-799-7753, or wire transfer. For additional assistance, contact renewals@toastmasters.org.

If your club does not meet the October renewal requirement by October 1, or the April renewal requirement by April 1, the status will change from “Active” to “Low” or “Ineligible.”

Clubs not in good standing are ineligible to cast a vote at District Council Meetings, the Annual Business Meeting, and are not included in quorum. Clubs that have been inactive for five (5) renewal periods must be chartered as new clubs and meet all chartering requirements.

Refer to the Club Status Guide to see how each club status affects different features and areas of the Toastmasters program.

The required membership dues payment amount varies depending on when the club reinstates. In addition to the prorated membership dues, the club will also need to submit dues for the upcoming renewal period. The prorated membership dues are as follows (please note, this does not include any club dues the club may collect):

Clubs that are closed as of April 1 will not be included in the District’s club base for the following program year and will not increase the club base as a result of reinstatement.

Clubs that are suspended as of April 1 will not be included in the District’s club base for the following program year. If the club reinstates before October 1, the club base will increase. On October 1, the club will enter a closed status and a reinstatement after this date will not increase the club base.

Clubs that are not in good standing (either low or ineligible) as of April 1 will not be included in the District’s club base for the following program year.

Reinstatement during the October renewal cycle will increase the club base.

* Clubs that are not in good standing (Low/Ineligible) must meet the minimum renewal requirements by the end of the renewal cycle (September 30/March 31) to avoid suspension.

To dissolve your club, please return your club charter certificate to:

Toastmasters International
Attn: Club Quality and Member Support
9127 S. Jamaica Street, Suite 400
Englewood, Colorado, USA 80112

If you do not have access to the club charter certificate, please complete the Club Dissolution Form and submit it to clubquality@toastmasters.org as soon as possible.

Refer interested members to Find a Club so they can find a new club to join.